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Requests to Speak to Council and Standing Committees

You are required to first appear before the appropriate Standing Committee before addressing Regional Council.   The four Standing Committees of Regional Council are:

Click here for details on appearing before a Standing Committee.

Addressing Regional Council

After appearing before the appropriate Standing Committee, a written request to appear before Regional Council is required by 9:30 a.m. on the Monday preceding the Council meeting. Click here to see when Regional Council meets

Your written request can be submitted by email to clerks@durham.ca or by mail to:  Regional Clerk, 605 Rossland Road East, P.O. Box 623, Whitby, ON L1N 6A3 or by fax to 905-668-9963.  The request should include the subject matter, the name of the presenter, contact information (e.g. address, email, telephone) and any audio-visual requirements.

If you plan to use an electronic presentation/slide show a copy must be sent to RegionalAV@durham.ca 24 hours prior to the meeting so that it can be loaded onto the equipment in Council Chambers in preparation for the meeting.  Please note that last minute delivery or handing in of your presentation may result in it not being loaded on the equipment.

It is requested that a written copy of your submission be provided to the Regional Clerk at clerks@durham.ca prior to the commencement of the meeting.  If you would like a copy of your presentation provided to Council Members and Staff, please bring 50 copies to Clerk’s Department staff who will distribute them prior to the meeting.

Due to the volume of business to be completed at the Council meeting there is strict adherence to the five minute limit for delegations.  There is an opportunity for Council Members to ask questions following your delegation.  A delegation consisting of more than five persons shall be entitled to two speakers with each limited to speak for not more than five minutes.

Addressing a Standing Committee

A written request to appear before a Standing Committee is required by 9:30 a.m. on the Monday preceding the Committee meeting. Click here to see when and where Standing Committees meet. 

Your written request can be submitted by email to delegations@durham.ca or by mail to:  Clerk’s Department, 605 Rossland Road East, P.O. Box 623, Whitby, ON L1N 6A3 or by fax to 905-668-9963.  The request should include the subject matter, the name of the presenter, contact information (e.g. address, email, telephone) and any audio-visual requirements.

If you plan to use an electronic presentation/slide show a copy must be submitted at least 24 hours prior to the meeting so that it can be loaded onto the equipment in preparation for the meeting.  Please note that last minute delivery or handing in of your presentation may result in it not being loaded on the equipment.

It is requested that a written copy of your submission be provided to the Committee Clerk prior to the commencement of the meeting.  A copy can be submitted by email to delegations@durham.ca.  If you would like a copy of your presentation provided to Committee Members and Staff, please bring 25 copies and provide them to the Committee Clerk. Written comments submitted after the meeting will be retained on file in the Clerk's Department.

Delegations are limited to five minutes.  There is an opportunity for Committee Members to ask questions following your delegation.  A delegation consisting of more than five persons shall be entitled to two speakers with each limited to speak for not more than five minutes.

Notice to Individuals Regarding the Collection, Use and Disclosure of Personal Information:

Written correspondence submitted in paper copy or electronically to Regional Council or Committees, including personal information such as home address, telephone number and email address, will become part of the public record. It will be collected and maintained for the purposes of creating a record and may be available to the general public pursuant to the Municipal Act, 2001 and any other relevant Acts. References in oral submissions made by delegations will also become part of the public record. Questions about this collection of information should be addressed to the Regional Clerk - Director of Legislative Services, Corporate Services Department.