Housing and Homelessness

Directive # 2002 - 09

Date: May 13, 2002

The policies, procedures and Service Manager Requirements in this Directive are to be implemented by all Housing Providers in the Region of Durham included under the provisions of the Social Housing Reform Act and its associated Regulations.

Please note: If your housing corporation is not covered by the Social Housing Reform Act, this Directive is for information purposes only.

Subject

Ontario Community Housing Assistance Program (OCHAP) and Community Sponsored Housing Program (CSHP)
Annual Financial Reporting and Subsidy Request

Background

The Region of Durham assumed responsibility for the administration of the Ontario Community Housing Assistance Program (OCHAP) and the Community Sponsored Housing Program (CSHP) effective February 1, 2002. All federal housing providers with units subsidized under either of these programs must implement the requirements of the Social Housing Reform Act and its associated Regulations for these units.

Federal housing providers with OCHAP or CSHP units are now required to submit their Annual Subsidy Reconciliation Submission (Forms A and B) and audited financial statements to the Region of Durham.

Action Required

Federal housing providers with rent-geared-to-income (RGI) units funded under OCHAP or CSHP will now send their Annual Subsidy Reconciliation Submission and audited financial statements to:

Region of Durham, Finance Department
60 Bond St. W.
Oshawa, ON  L1H 8B6
Attention: Director of Financial Planning

Fax: 905-571-7315

The year-end reconciliation will be completed in two stages.

Stage I

Federal housing providers with OCHAP or CSHP units are required to submit their Annual Subsidy Reconciliation Submission no later than one month following their fiscal year-end.

The Annual Subsidy Reconciliation Submission consists of the following forms:

Please ensure that you complete all columns on both Forms A and B of the Annual Subsidy Reconciliation Submission and that the forms are dated and signed by the appropriate staff member.1

Finance Department staff will review the Annual Subsidy Reconciliation Submission and will:

Stage II

Federal housing providers with OCHAP or CSHP units must submit their annual financial reports to the Finance Department of the Region of Durham no later than four months following their fiscal year-end. The following documents are required:

Year-end financial statements will reflect the reconciliation completed in Stage I.

Finance Department staff will complete the review and notify the provider in writing of any findings and settlements.

The Region of Durham, Finance Department will issue a reminder letter to federal providers with OCHAP or CSHP units one month prior to their fiscal year end. Incomplete submissions will be returned to housing providers to correct any missing or inaccurate data.

If you have any questions please contact your Housing Co-ordinator.

 

Mary Simpson
Director of Financial Planning

Shirley Van Steen
Director of Housing Services


1 For detailed instructions on how to prepare the Annual Subsidy Reconciliation Submission, see Appendix to Directive 2002-09 (PDF)

Cross Reference