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Stakeholder Consultation Process

Stakeholder engagement and consultation is critical to the successful development of the ITS Strategic Plan. Without stakeholder participation and ultimately stakeholder buy-in, any proposed ITS solutions – no matter how technically sound – will have little likelihood of being successfully implemented.

Stakeholder consultation for the development of this ITS Strategic Plan will be conducted as outlined below.

Stakeholder Identification and Preliminary Contact

Initial contact with each agency is made via a letter of introduction from the Regional Municipality of Durham to briefly introduce the project, formally request their participation and cooperation in the project as a stakeholder, and to verify their interest in participating. Identification of a contact person will be requested.

Stakeholder Workshops

Two workshops will be conducted with the stakeholders.

  • The first workshop will present an overview of ITS technologies, examples of deployment and potential benefits of ITS, and will also solicit input on the Needs Assessment and User Service Plan.
  • The second and final workshop will be held during the deployment program definition phase of the project. It will present the initial ideas on the strategic framework of the plan, related priorities and benefits, so that stakeholders can see how their input has been incorporated into the plan. Stakeholders will also have an opportunity to provide their comments on the project and its recommendations prior to the finalization of the ITS Strategic Plan. It will also be an opportunity for stakeholders to discuss the potential for partnering on specific ITS deployment projects.

Stakeholder Interviews

Prior to the first workshop, a series of interviews with select stakeholders will be conducted. These interviews will be used to collect inventory information, assess and/or clarify needs and assemble information from the stakeholders. Additional follow-up interviews with select stakeholders may also be required as the project progresses to address issues as they arise.

To encourage participation we will be posting project announcements, presentations, reports and other communication materials as the process evolves. The best way to stay up-to-date with the latest news about the project is to visit this Web section regularly.