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Frequently Asked Questions

Frequently Asked Questions – Committee of the Whole

Where is Durham Regional Headquarters located?

The Regional Municipality of Durham Headquarters is located at 605 Rossland Road East in Whitby, Ontario (southwest corner of Rossland Road and Garden Street). For a list of directional maps to Regional Headquarters, including travel by highways 401 or 407, visit the Maps section.

Are meetings open to the public?

All meetings of Durham Regional Council, Committee of the Whole, the Durham Region Transit Commission, and the Transit Executive Committee, are open to the public. Please note that in-camera (or ‘closed') sessions, which may be held in the process of a meeting, will not be open to any members of the public.

Anyone wishing to speak to Committee or Council may wish to view the section below, 'What is the procedure if I wish to speak to Committee of The Whole or Council?'.

When and where does Durham Regional Council meet?

Durham Regional Council meetings are held in Council Chambers, located on Level 1 of Regional Headquarters.  All meetings, which are open to the public, are held at 9:30 a.m. on the second Wednesday of the month.

For residents who are unable to attend these meetings, Durham Regional Council is broadcast live on Rogers Cable (channel 10 in Durham Region) during the same time frame.

To review a listing of all Regional Council meetings, refer to the Meetings Calendar.

When and where does the Committee of the Whole meet?

Durham Regional Committee of the Whole meetings are held in Council Chambers, located on Level 1 of Regional Headquarters. All meetings, which are open to the public, are held at 9:00 AM on the first Wednesday of the month.

For residents who are unable to attend these meetings, Committee of the Whole meetings are live-streamed, via the Region’s website.

To review a listing of all Regional Council meetings, refer to the Meetings Calendar.

When and where does the Transit Executive Committee meet?

The eight mayors, or duly appointed designates, and the Regional Chair sit on the Transit Executive Committee.

Transit Executive Committee meetings are held on Thursdays of a six-week cycle at 9:30 a.m. in Room LL-C, located on the lower level of Regional Headquarters. For more information on meeting dates, review the online meeting calendar.

All members of Council sit on the Durham Region Transit Commission which meets at the call of the Chair, as required.

For more information on Durham Region Transit Committees click here.

What is the procedure if I wish to speak to Committee of the Whole or Council?

The Committee of the Whole deals with all matters. Deputations can request to appear at the Committee of the Whole meeting on any matter on the agenda. Deputations and presentations will be scheduled at the start of each Committee of the Whole meeting to accommodate members of the public, and to reduce uncertainty as to when they can be heard.

Click here for details on appearing before Committee of the Whole and Regional Council.

Notice to Individuals Regarding the Collection, Use and Disclosure of Personal Information:

Written correspondence submitted in paper copy or electronically to Regional Council or Committees, including personal information such as home address, telephone number and email address, will become part of the public record. It will be collected and maintained for the purposes of creating a record and may be available to the general public pursuant to the Municipal Act, 2001 and any other relevant Acts. References in oral submissions made by delegations will also become part of the public record. Questions about this collection of information should be addressed to the Regional Clerk - Director of Legislative Services, Corporate Services Department.

How do I obtain a copy of an agenda?

Agendas are available by contacting Legislative Services via email at clerks@durham.ca or by phone at 905-668-7711 ext. 2054 (toll-free at 1-800-372-1102).

Printed copies of Council agendas can be picked up in Legislative Services on Friday afternoon preceding a Regional Council meeting

Printed copies of Committee of the Whole agendas can be picked up in Legislative Services on Wednesday afternoon the week prior to the Committee of the Whole meeting.

Current Council and Committee agendas can also be viewed from the Minutes & Agendas web page. This site is updated regularly to reflect current agendas and minutes for Committee of the Whole and Council meetings.

How do I obtain a copy of a report?

Reports can be obtained by contacting Legislative Services via email at clerks@durham.ca or by phone at 905-668-7711 ext. 2054 (toll-free at 1-800-372-1102). Reports can also be viewed from the Minutes & Agendas web page by clicking on the appropriate agenda.

Where can I view minutes from a previous meeting?

Minutes for Committee of the Whole, Regional Council and Transit Executive Committee meetings can be viewed from the Minutes & Agendas web page.

How can I find out about a Council decision for a particular issue?

Minutes from Council meetings are available on the Minutes & Agendas web page.  Members of the public may also contact Legislative Services via email at clerks@durham.ca or by phone at 905-668-7711 ext. 2054 (toll-free at 1-800-372-1102).

How can I contact a member of Regional Council?

Regional Councillors can be contacted through their area municipal offices. For more information, visit the Council Members 2014-2018 web page.

How do I find out about any of the Region's advisory committees?

Please visit the Committees section or contact Legislative Services at 905-668-7711 ext. 2054 (toll-free 1-800-372-1102).

What is Committee of the Whole?

The Region of Durham previously used a Standing Committee structure made up of the Finance & Administration, Planning & Economic Development, Health & Social Services and Works Committees. Each Standing Committee was comprised of seven appointed Regional Council members. The Regional Chair is an ex-officio member on all of these Standing Committees.

Committee of the Whole replaces the four Standing Committees making one committee comprised of all members of Regional Council and the Regional Chair.

Please note that the Committee of the Whole pilot program will be starting on Sept. 7, 2016, and will continue until the end of the current Council term in November 2018. A review of the pilot program will take place in June 2018.

What happened to the Standing Committees?

The new Committee of the Whole structure incorporates the four Standing Committees into one committee.

Why change from the Standing Committees to the Committee of Whole? In particular, what are the benefits for the public?

A Committee of the Whole structure offers a number of advantages. For example, all members of Regional Council are able to hear presentations and deputations, participate in discussions and vote on all recommendations to Council.

Members of the public will benefit from having the opportunity to address all members of Regional Council at once rather than a smaller group of Standing Committee members.

Which Regional Councillors are members of the Committee of the Whole? Who is the Chair of the Committee of the Whole?

The Committee of the Whole structure will be comprised of all members of Regional Council and the Regional Chair. The Regional Chair will preside over the beginning and end of the meeting. The Chairs and Vice-Chairs of the existing Standing Committees will lead the Committee of the Whole during consideration of the agenda items related to their respective section.

When will Committee of the Whole meet?

Committee of the Whole will meet on the first Wednesday of every month at 9 AM in the Council Chambers at Regional Headquarters, located at 605 Rossland Road East, Whitby.

Do decisions made at Committee of the Whole need to be approved by Council?

All decisions made at the Committee of the Whole meeting will need to be approved by Regional Council at their meeting, which will be held on the second Wednesday of the month.

When will the Committee of the Whole agendas be made available to the public?

Hard copies of the Committee of the Whole agenda will be available in the Legislative Services Division on the Wednesday preceding the Committee of the Whole meeting. The agenda will also be available on the Region of Durham’s Minutes and Agendas webpage.

Has the delegation process changed?

The delegation process remains the same. Written requests can be submitted the following ways:

  • Email: delegations@durham.ca
  • Mail: Legislative Services Division, 605 Rossland Road East, P.O. Box 623, Whitby, ON L1N 6A3
  • Fax: 905-688-9963

The request should include the subject matter, the name of the presenter, contact information (such as address, email, telephone) and any audio-visual requirements.

If I want to delegate on a Works report, how do I get on that agenda?

As Committee of the Whole deals with all matters, Deputations can request to appear at the Committee of the Whole meeting on any matter on the agenda. Deputations and presentations will be scheduled at the start of each Committee of the Whole meeting to accommodate members of the public, and to reduce uncertainty as to when they can be heard.

Will the Durham Region Transit Commission and the Durham Regional Local Housing Corporation be part of the Committee of the Whole?

The Durham Region Transit Commission and associated committees, along with the Durham Regional Local Housing Corporation, will continue to meet separately.

Where can I find out when Committee of the Whole and Regional Council meetings are happening?

View the Meetings Calendar on the Region of Durham website for an up-to-date listing of Committee of the Whole and Regional Council meetings.