To speak at a Standing Committee, Committee of the Whole, Durham Regional Council, or Transit Executive Committee meeting, you have to make a written request by the Wednesday noon the week prior to the meeting to ensure your delegation is added to the meeting agenda. Written requests can be submitted the following ways:
- Email: delegations@durham.ca
- Mail:
Corporate Services Department
Legislative Services
605 Rossland Road East, Level 1
PO Box 623
Whitby, Ontario L1N 6A3 - Fax: 905-688-9963
The request should include the subject matter, name of the presenter, contact information (such as address, email, telephone) and any audio-visual requirements.
If you do not submit your delegation request by Wednesday noon the week prior to the meeting, you may submit it by noon the day before the meeting, and it will be included on an addendum for the meeting if the subject matter you wish to speak to is on the meeting agenda. If the matter you wish to speak to is not on the agenda, then your delegation will be added to the agenda for the next meeting of the appropriate Committee. Please see Section 15.6 of our Council Procedural By-law for further information on the delegation process.
For a schedule of upcoming meetings, view our Council and Committee Calendar.
Time limits
Delegates can speak for up to five minutes. A delegation of more than five people can have two speakers, each speaking for up to five minutes. You should be prepared to answer questions. Committee and Council members will have the chance to ask questions after your delegation.
Electronic presentations
If you want to use an electronic presentation, email us a copy at least 24 hours before the meeting so that we can load it onto our audio-visual equipment. If you submit your presentation late, it might not be available for the meeting.
Written copy of delegation
Before the Committee meeting, email us a copy of your delegation. Delegations appearing before Regional Council must submit their written copy or outline at least 24 hours prior to the meeting or a 2/3rds majority vote will be required to be heard.
If you want a copy handed out at the meeting, please bring the right number of copies with you and give them to Legislative Services staff before the meeting starts. For Standing Committee meetings, we need 25 copies, for Committee of the Whole and Durham Regional Council meetings, we need 50 copies and for Transit Executive Committee meetings, we need 25.
Meetings are a public process
We live stream Standing Committee, Committee of the Whole, Durham Regional Council and Transit Executive Committee meetings. Anything you submit, including pictures, presentations or written submissions, will become part of the public agenda. Media might also be at meetings.
For more information about delegating, view Section 15.6 of the Council Procedural By-law Number 44-2018. You can also view the Durham Region Transit Commission By-law Number 27-2007 for more details.
Collection, use and disclosure of personal information
Written information (either paper or electronic) that you send to Durham Regional Council or Committees, including home address, phone numbers and email addresses, will become part of the public record. This also includes what you say at meetings. If you have any questions about the collection of information, contact the Regional Clerk and Director of Legislative Services.
Contact Us
